Your contacts
Your contacts:
Reception:
- Laurence Mary - laurence.mary@utbm.fr, office F113, 1st floor
Tel: 03 84 58 36 00
- Silviya Nikolova - silviya.nikolova@utbm.fr, office F112, 1st floor
Tel: 03 84 58 36 02
Administrators:
- Sophie Granon – sophie.granon@femto-st.fr
Tel: 03 81 66 64 98
- Bruno Riccio – bruno.riccio@femto-st.fr or bruno.riccio@utbm.fr
office F105, 1st floor
Tel: 03 84 58 36 43
- Laurence Mary – laurence.mary@utbm.fr, office F113, 1st floor
Tel: 03 84 58 36 00
Prevention Assistant
- Xavier François – xavier.francois@utbm.fr, office F 005, ground floor
Tel: 03 84 58 36 39
The Hydrogen Energy platform situated in building F of the UTBM welcomes staff from the SHARPAC team of the FEMTO-ST as well as from the UAR FCLAB (with their different supervisory bodies and research laboratories - UTBM, UFC, UBFC, CNRS, Gustave Eiffel University, H2SYS, etc.).
The information below provides you with the main practical details.
Arrival of new staff – procedure to initiate: reception request
Any new arrival of a person hosted within the Hydrogène Energie platform must complete a hosting request procedure.
This request should be initiated in consultation with the administrators of the unit using the Camunda TaskList tool, a dematerialized process (apart from the UTBM PhD students who need to contact Caroline Delamarche for their registration).
Once the hosting procedure has been validated (the processing time can take up to two months following the classification of the building in a zone with a restrictive regime – ZRR) the person will be welcomed at the secretariat and will be given an office key as well as an access badge and a mail box.
The project supervisor must first ensure that a place and a PC are available with the administrators before starting the hosting request.
The person hosted on the platform will be given a booklet of the rules of procedures in force within the platform. A questionnaire will also be sent to him to ensure that the means available and the safety rules that need to be followed have been taken into consideration.
Checklist for new arrivals
I. Administrative
The project supervisor (or the thesis director) needs to ensure in advance (if necessary) from the management of the Energy Department of FEMTO-ST or of the FCLAB the availability of the following:
☐ An office ☐ A PC ☐ A telephone
II. Authorization for the use of a test room or test facility:
☐ An electrical accreditation (specify the level) ____________
☐ Atex training (Level to be specified) ____________ (at least "introduction" to ATEX training with Xavier François)
One or more other courses: ☐_______________ ☐_______________ ☐_______________
☐ Request internal training on the equipment necessary for your tests from Xavier François.
This is to answer the questions:
Has the person properly assimilated the operating concepts of a fuel cell, the bench and the test cell?
Is the person authorized to manipulate the testing equipment by his supervisor or the supervisor of the experiments?
Departure of staff
Anyone leaving the Hydrogène Energie platform at the end of their contract (stay) must return the items entrusted to them (key, access badge, computer equipment, data and work perfomed etc.).
Conditions of access to the Hydrogen Energy platform
Access times are as follows:
Monday to Friday from 7:30 a.m. to 8 p.m. and Saturday from 7:30 a.m. to 1 p.m.
External visitors must identify themselves in the visitor register - QRcode to flash at the entrance of the building - https://www.utbm.fr/registrevisiteur and must under no circumstances be left alone! Wearing a visible professional badge is recommended in the building.
Two closing periods should be noted:
- Christmas holidays (15 days)
- Summer holidays (3 weeks)
Parking
Private parking for the building is accessible 24 hours a day except during vacation periods, for platform staff with an access badge.
For security reasons, drivers must reverse into the allotted parking spaces. Accessible parking for people with disabilities, as well as parking spaces for electric vehicles are provided. Please respect the intended use of these spaces.
IT account
User ID and a password are assigned to each person once the hosting request has been definitively validated.
You can then connect to My space, select "My UTBM Profile" https://cas.utbm.fr/login?service=https://monespace.utbm.fr/Login
For FEMTO-ST personnel, the activation of their FEMTO-ST IT account will also be necessary to access the services linked to this structure.
Contact Isabelle Christen - Tél. : 03 84 57 82 00.
In the event of a problem (connection problem, emails), a ticket can be created in the UTBM space (IT assistance): https://monespace.utbm.fr/render.userLayoutRootNode.uP?uP_sparam=activeTab&activeTab=5&uP_root=u20l1n16
Once the IT account has been activated, the new arrival must activate their Izly account (to be able to use the printers in the building) as follows:
UBFC pass
A personalized access badge will be given at the reception of the building once the hosting application has been validated, this badge will thus allow access to the platform.
A photo ID will be requested beforehand.
Procedure for business trips, purchases and leave requests
Any business trip, regardless of its supervisory establishment, must be the subject of a mission order before travelling.
The mission order needs to be validated and signed by the project supervisor for the expense reimbursements.
Please make a ticket for all mission requests (follow the procedure in the "Missions" section).
Upon return from the mission, a statement of expenses must also be completed, a document which must be accompanied by original supporting documents related to the mission (for more details and the related documents go to "Missions" section).
Any purchase must first be the subject of a request for a quote and an order form which will identify the financial support with the manager concerned (please follow the procedure in the "Purchases" section).
Similarly, any absence request must receive the prior approval of the line manager and be the subject of an absence form to be completed and signed.
Missions
Travel Mission manuals and forms (UFC, UTBM, UBFC, CNRS, ENS2M, ED SPIM) available here
You can also find the mission manuals and forms on the Femto ST intranet (with your Femto ST username and password):
https://extranet.femto-st.fr/intranet/SitePages/Accueil.aspx
Find below the new expenditure chain procedure:
https://www.fclab.fr/wp-content/uploads/2022/07/Process-Depenses-Commandes-et-missions-1-2.xlsx
Purchases
https://tickets.femto-st.fr/front/selectEntity.php
Absences
For your leave and absence:
UFC, UBFC, CNRS, ENSMM employees:
on the Femto ST intranet - Règlement Intérieur
UTBM employees:
Outgoing mail and postage - Receipt of parcels and bulky goods
Professional mail can be deposited directly in the outgoing mail locker located in the dedicated space.
Personal mail must already be franked.
Mail reception and departure: Mondays, Wednesdays, Fridays.
Location: UTBM reception – building I.
Correspondence should be addressed to the following mailing address:
UTBM – mention of the service or laboratory – name of the person – postal code of the hosting establishment: 90010 – City: BELFORT Cedex
Conventional parcels are received at the reception of the Belfort site, building I from Monday to Friday during working hours from 8:30 a.m. to 12:00 p.m. and from 1:30 p.m. to 4:30 p.m.
A message is sent by the reception agent to inform the recipient of the receipt of a package.
For bulky goods, the carrier may be given the geographical address of building F: Platform Pile à Combustible - 2 rue Edouard Belin - 90000 BELFORT
Any delivery of dangerous goods must be prepared with the building's Prevention Assistant, Xavier François, or with the Prevention Advisor of the host establishment, Virginie Breuillard, in order to guarantee the safety of operations.
The simplified security protocol INSHSE022 must be signed by any delivery person required to carry out an operation requiring heavy handling and a long presence on site.
The document is in a pocket posted on the board at the entrance hall (parking side).
Procedure for booking meeting rooms
The F206 meeting room on the 2nd floor is available to all staff and can accommodate around twenty people in meeting mode and up to 50 people in conference mode. This room is equipped with a video projector and an audio conference station.
Two small meeting rooms are also available - F249 and F250 with a maximum capacity of 8 people.
Keys can be collected from Laurence or Silviya from the secretariat.
Room reservations are possible directly in the agenda of your UTBM messaging service by indicating F206, F249 or F250 in "Place" when creating a new appointment (the document explaining the procedure is available here).
After each meeting the keys must be returned to the secretariat.
Access to documents and schedules
Documents relating to quality, research, services, and management of equipment etc., can be found in the document system hosted on the FEMTO-ST cloud.
Access may be requested by contacting the Head of Quality Control Emmanuelle Arcens emmanuelle.arcens@utbm.fr.
To arrange use of equipment (e.g. electronic load, thermal chamber, etc) or a fuel cell test bench, use the reservation system at the address: https://booked.femto-st.fr/Web
To access the planning, you must activate your FEMTO-ST account if you are a member of this laboratory or request the rights from FCLAB management if this is not the case.
Procedure for reserving benches and test equipment
Click here for the procedure of reservating material resources
and go to https://booked.femto-st.fr/Web to start your reservation.
You can also access the reservation platform via the Intranet on the FCLAB website which is password protected.
For questions regarding the reservation procedure and accessing the Intranet page contact Violaine Hell : violaine.hell@femto-st.fr
In case of more specific questions, your contacts are available.
